PowerPoint Layouts and Applying a Slide Layout

Slide layouts contain formatting, positioning, and placeholders for all of the content that appears on a slide. Placeholders- are the containers in layouts that hold such content as text (including body text, bulleted lists, and titles), tables, charts, SmartArt graphics, movies, sounds, pictures, and clip art. A layout contains the theme, fonts, effects, and the background of the slide.

Structure of a layout

PowerPoint includes nine built-in slide layouts, or you can create custom layouts; however, this tutorial will focus on choosing and applying an existing layout. The following graphic shows the slide layouts that are built-in to PowerPoint.

Layouts

Applying a Slide Layout

1. On the View tab, in the Presentation Views group, click Normal.
2. In Normal view, in the pane that contains the Outline and Slide tabs, click the Slides tab.
3. Click the slide that you want to apply a layout to.
4. On the Home tab, in the Slides group, click Layout, and then select the layout that you want.

Select a layout

Note: If you apply a slide layout to one or more slides in your presentation, and then go back and edit that layout by adding a placeholder or custom prompt text, you must reapply the layout to all the slides so they adhere to the updated layout.

Applying a PowerPoint Background and Transitions
Background styles are background fill variations derived from combinations of the theme colors, and background intensities in the current document theme. When you change document themes, the background styles are updated to reflect the new theme colors and backgrounds. If you want to change only the background of your presentation, you should choose a different background style. When you change document themes, you change much more than the background — you also change the set of colors, heading and body text fonts, line and fill styles, and theme effects.

Add a background style to your presentation

1. Click the slide or slides that you want to add a background style to. To select multiple slides, click the first slide, and then press and hold CTRL while you click the other slides.
2. On the Design tab, in the Background group, click the arrow next to Background Styles.

Design tab image

1. Right-click the background style that you want, and then do one of the following:
   • To apply the background style to the selected slides, click Apply to Selected Slides.
   • To apply the background style to all of the slides in your presentation, click Apply to All Slides.
   • To replace the background style for the selected slides and any other slides in the presentation that use the same slide master (slide master: The main slide that stores information about the theme and layouts of a presentation, including the background, color, fonts, effects, placeholder sizes, and positions.), click Apply to Matching Slides. This option is available only when your presentation contains multiple slide masters.

Note: To change the available background styles, change the theme or theme colors, as the background styles will be updated to reflect the new theme colors and backgrounds.

Applying Slide Transitions

Slide transitions are the animation-like effects that occur in Slide Show view when you move from one slide to the next during an on-screen presentation. You can control the speed of each slide transition effect, and you can also add sound.

Choose from a gallery of slide transitions
Microsoft Office PowerPoint 2007 includes many different types of slide transitions, including (but not limited to) the following:

Slide transitions

1-No transition
2-Blinds Horizontal
3-Blinds Vertical
4-Box In
5-Box Out
6-Checkerboard Across
7-Checkerboard Down
8-Comb Horizontal
9-Comb Vertical

Add the same slide transition to all of the slides in your presentation

1. On the left side of the slide window, in the pane that contains the Outline and Slides tabs, click the Slides tab.
2. Select the slide thumbnails of the slides that you want to apply slide transitions to.
3. On the Animations tab, in the Transition To This Slide group, click a slide transition effect.
4. To set the slide transition speed between the current slide and the next slide, in the Transition To This Slide group, click the arrow next to Transition Speed, and then select the speed that you want.
5. In the Transition To This Slide group, click Apply to All.

Add different slide transitions to the slides in your presentation

1. On the left side of the slide window, in the pane that contains the Outline and Slides tabs, click the Slides tab, and then click a slide thumbnail.
2. On the Animations tab, in the Transition To This Slide group, click the slide transition effect that you want for that slide.
3. To set the slide transition speed between the current slide and the next slide, in the Transition To This Slide group, click the arrow next to Transition Speed, and then select the speed that you want.
4. To add a different slide transition to another slide in your presentation, repeat steps 2 through 4.

Add sound to slide transitions

1. On the left side of the slide window, in the pane that contains the Outline and Slides tabs, click the Slides tab, and then select the slide thumbnails that you want to add a sound to.
2. On the Animations tab, in the Transition To This Slide group, click the arrow next to Transition Sound, and then do one of the following:
   • To add a sound from the list, select the sound that you want.
   • To add a sound not found on the list, select Other Sound, locate the sound file that you want to add, and then click OK.
3. To add sound to a different slide transition, repeat steps 2 and 3.

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Tutorial: Applying Transition and Sound

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